A reference to library Books, unless the
context otherwise provides, shall include other forms and
media of library material such as periodicals, magazines,
audio and video tapes, cassettes, CDs, VCDs, DVDs, floppies,
microfilms, newspapers, theses, standards, reports, pamphlets,
maps etc.
A reference to masculine gender such as he,
his, him, unless the context otherwise provides, will include
reference feminine gender also.
2.1 The library services are
open to registered members. The following categories of
persons are eligible to enroll as membership of the Library.
| Category |
Eligible Groups |
| Integrated Ph.D. |
Registered Integrated students of
NBRC |
| Ph.D. |
Registered Ph.D. students of
NBRC |
| Research Scholars/PDF |
Registered Post Doctoral & Doctoral
Research Scholars of NBRC |
| Faculty/Scientists |
Regular Teaching i.e. Faculty & Scientists staff of
the NBRC (including visiting faculty) of the rank of
lecturer and above, Director and Deans |
| Staff/Project Staff, Lab Staff |
Administrative and
Technical Project & Lab staff of NBRC, not covered under the Faculty,
Associate and Junior Associate categories |
2.2 For enrollment as a
member application form duly filled with appropriate
identification, recommendation/introduction should be
submitted at the Help Desk, Library, and one additional photograph of 1.5”x1.5”
size.
2.3
If the application is accepted by the Library, the applicant
is enrolled as a member and a Membership card is issued to
him. Membership is not transferable.
2.4 Membership
Card issued to the members is property of the Institute and
the Members are required to surrender the same to the
Library at the time of leaving the Institute or conclusion
of the programme at the Institute.
2.5 Member
must carry his membership card on every visit to the
Library, and produce it whenever demanded by the Library
staff.
2.6 Member should keep his membership card safely. He is liable
for any use/misuse of his card by others. In the event of
loss or theft of the membership card, the member should
immediately inform the help desk. His card will be disabled
and a duplicate card shall be issued if he so requires on
payment of requisite fee.
2.7 Unauthorized use of other member’s Membership card for
using the library services is illegal and liable for
disciplinary action.
2.8 Non
members can visit the library only with special permission
of the Librarian/Authority. A recommendation from a Head of Department
of the Institute or parent organization may be required for
obtaining such permission.
3
Book Loans
3.1 Only
Registered members are entitled to borrow books from the
library. The following table provides borrowing privileges
for various categories of members and various types of
collections.
|
Collection Type
|
General Books or Text Books
|
Short-loan Material#
|
|
Category
|
Entitlement
|
Duration
|
Entitlement
|
Duration
|
|
Integrated Ph. D.
|
3
|
15 days
|
1
|
1 day
|
|
Ph. D.
|
3
|
15 days
|
1
|
1 day
|
|
Research Scholars/PDF
|
3
|
15 days
|
1*
|
1 day
|
|
Faculty/Scientists
|
6
|
2 Month
|
2*
|
2 days
|
|
Project Staff/Lab Staff
|
2
|
15 days
|
|
|
#(Short loan textbooks (TxON), Restricted
Collection, Course material, Career help books, Video, Audio
CD, VCD, Jpurnals, DVD)
*Except short loan textbooks (TxON)
3.2 Librarian/Incharge
at his discretion may allow more books or extend duration of
loan in case of genuine requirement of the member.
3.3 A member
shall be required to produce Membership card to borrow
books.
3.4 Books not available for Loan
The following collections are available
only for consultation within the library and can be borrowed
for short duration, with a special permission of the
Librarian/Incharge only in case of extraordinary circumstances:
Reference books, reference text
books, standards, patents, theses and dissertations, current
and back issues of journals, institutional archive material.
3.5 Reservations
3.5.a Members may
reserve books that are on loan to other members, by filling
up the reservation slips. Reservations slips can be
obtained from the help desk.
3.5.b A Reserved
book will be kept On Hold for 2 days on its return by the
previous borrower. The member who has reserved it will be
informed of its availability, who must borrow it within
On-Hold period i.e. 2 days.
3.5.c Research
Scholars, Faculty, Associate Faculty members are entitled
for 2 complimentary reservation slips in each semester.
Complimentary slips can be collected in the beginning of the
semester. Complementary slips can not be used in subsequent
semesters.
3.5.d No member
shall be allowed to have more than 2 books reserved at any
time.
3.6
Due-date for return of books and consequences of delay in
return
3.6.a All books
borrowed from the library must be returned within the
stipulated due date. The Librarian/Incharge however, may recall any
book before the due date.
3.6.b Members who
are moving out of station on leave, project work or any
other work should make arrangement to return books borrowed
by them.
3.6.c
The Library normally sends reminders of overdue books from
time to time, however, non receipt of such a reminder by a
member can not be accepted as a valid reason for delay in
return of books.
3.6.d Failure to return books in time will attract the following
punitive actions
A. Over
due charges at the prescribed rates: Rs. 2.00/- upto 2 days, Rs. 5.00/- upto next 5 days and Rs. 10.00/- after the 7 days.
B. Suspension of Membership: If
the member fails to return books even after 2 months from
the due-date the membership will be suspended until return
of all over-due books standing in his name along with
overdue charges.
C. Recovery of cost of books: If a
member fails to return a book even after 2 months from the
due-date, list of defaulters will be sent to the
Registrar & Finance & Accounts section for recovery of the cost
as from the member’s account and/or security. The cost
will be calculated as per the Rule 3.7. Rule 3.8b will also
be applicable if the book is a part or volume of set that
can not be purchased separately.
D. Refusal of Registration in the
following semester: In case of defaulting student
member’s registration to next semester may be refused
until return of overdue books.
E. Termination of Membership:
Membership of habitual defaulters may be recommended for
termination of the membership
3.7 Calculation of Cost of Books:
3.7.a Cost of
Books to be recovered from a member shall be computed in the
following manner:
200% of the Price of books as shown
in the Accession Register, OR Latest cost + Rs. 500/- whichever is higher.
150% of price of the book as shown in
the accession register + overdue charges if applicable, + Rs.
500, WHICHEVER IS HIGHER.
3.7.b In case the
price of the books is not available in the accession
register, list price of the latest edition in-print or the
last edition of out-of-print books will be treated as price
of the book for the purpose.
3.7.c In case,
price of a book received is gratis and its cost is not
known, it will be determined by the Librarian.
3.8
Loss or damage of books borrowed from the Library by
the member
3.8.a In case of loss
of books borrowed by the member, the member should
immediately inform the Library. He shall be required to make
good such loss, by paying the cost of the books so lost
within two weeks of informing the Library. The cost will be
calculated as per Rule 3.7.
3.8.b If such a
book that has been lost by the member is a volume or part of
a set is not available for purchase separately, the member
shall have to pay the cost of whole set. In such cases,
he may be allowed by the librarian/Incharge to claim the remaining
parts or volumes of the set.
3.8.c A member
may opt to replace the books lost by him with a new copy of
the latest edition. In such case he will also be liable to
pay Rs. 500/- as service charge and overdue charges if any,
up to the date of his informing the loss to the library. In
the event of change in the imprint of the lost book,
Librarian’s/Incharge decision will be final in accepting a
different imprint.
3.9 Members
are required to keep the books borrowed from the library in
good physical condition and not to mark or damage the books.
Members should carefully check the books before borrowing
for any deficiency and damage and get the same verified by
the staff on duty. Members are liable to make good the
marking or damage to the books borrowed by them as in the
same way as applicable to Rules 3.8a and 3.8b, and 3.8c.
3.10 Books
borrowed from the library are for personal study and should
not be used for any direct commercial purpose. Copying from
the library books is subject to copyright restriction.
3.11 If a
member is suffering from a communicable disease that can
spread through books, such member should not visit the
library and handle the library books. In case such member
unknowingly has been handling the books, he should promptly
inform the Librarian who would make arrangement for
disinfection of the books before re-circulating the same.
4
Discipline, security and privacy
4.1 All
personal belongings should be kept outside the Library at
the designated place.
4.2
Own
reading material can not be brought inside the library,
except small notebooks for taking notes. Books from one
collection should not be taken to another section without
permission of the Library staff. For example books from
textbook section should not be taken to reading hall or
periodicals section.
4.3
Computer
terminals provided in the Library for searching the Online
Public Access catalogues (OPAC), CDROM databases, or retrieving any
other online information made available through Library
systems. Use of these terminals for any unauthorized
purpose, accessing external networks, changing or
damaging the hardware/software settings, data or any other
illegal activity will be liable for punitive action.
4.4 Silence
and order must at all times be maintained in and around the
Library. Smoking is not allowed inside the Library.
Visitors are expected to maintain a decent and civilized
behaviour and mannerism.
4.5
Library
staffs have a right to ask any person whose presence in
their opinion has violated the Rule 4.4 or whose presence in
their opinion will be detrimental to decorum and environment
conducive to reading, to leave the library premises.
Repeated incidence of such behaviour will attract punitive
action.
4.6
All
visitors to the library, including members may be subjected
to frisking and bag checks, if required. This is necessary
to prevent theft of library material.
4.7
Theft
and mutilation of the library material, damage or defacing
of the library property, and indulging in unlawful
activities, indecent or socially unacceptable behaviour will
be construed as serious misconduct and people indulging in,
encouraging or abating such activities and in possession of
unauthorized library books are liable for punitive action by
the Institute authorities as well as criminal proceedings.
4.8
The
Library may be fitted with detection, vigilance and
anti-theft equipment.
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